Who this policy covers
This Privacy Policy describes how Double E's Notary Services (“I,” “me,” or “we”) collects, uses, and retains information when you visit this website, request a quote, or use traditional or Remote Online Notary services. It applies to Eric Etheredge, Notary Public, State of Texas, Commission 135560858.
I am a solo notary practice. I do not sell personal information.
Information I collect
The information I collect depends on how you interact with me.
- Contact details you provide: name, phone number, email address, appointment location, and message content when you call, text, or email me. The contact form and the quote email button open your own email program. They do not save the message on this website. I receive it only if you send the email.
- Appointment details: date, time, type of notarization, number of signers and documents, and other facts needed to quote and perform the act.
- Identification information required by Texas notary law: type of ID, issuing authority, identifying numbers as recorded in the notary journal, and, for RON, data returned by credential analysis and knowledge-based authentication.
- Notary journal entries: date and time, type of act, document description, signer name and address or equivalent, ID information, and fee charged.
- RON session records: audio-visual recording of the online notarization and the electronic journal, as required by Texas law.
- Website technical data stored by this site: a draft quote in your browser’s local storage, on this device only, under a key named dees-quote-draft-v2. That draft is not uploaded. It remains until you clear the site data in your browser. This site does not require an account, does not use advertising cookies, and does not include an analytics or advertising tag that I installed.
- License-key orders. The order buttons on the For Fellow Notaries page open your own email program, or copy the order so you can paste it into mail. They do not save the order on this website and they do not collect payment. I receive the order only if you send the email. Payment is made in Cash App to $doubleenotary, not on this website. This site does not load Cash App. If you open that Cash App link, you leave this site.
Scripts and fonts on this website
On every page, your browser loads Google Fonts and a Google Calendar scheduling script. I leave both in place so the type displays and the Book an appointment button can appear. I do not operate those services, and I do not receive the requests your browser sends to them.
I do not use these scripts to build an advertising profile, and I do not sell the information. I do not control what Google or the site host does with a request that their own servers receive. Google’s privacy policy is at https://policies.google.com/privacy.
- Google Fonts. The typefaces Outfit and Caveat are loaded from fonts.googleapis.com and fonts.gstatic.com. Google receives that network request, including your IP address and browser information.
- Google Calendar scheduling button. Each page loads a script and a stylesheet from calendar.google.com so the Book an appointment button can appear. Google receives that request. If you use the button, or open a calendar link on the Links page or the For Fellow Notaries page, you continue on Google Calendar. What you enter there is handled by Google.
- Facebook. The Links page includes https://www.facebook.com/share/1CvEzV5a9H/ This website does not load Facebook and does not send your name, email, phone number, quote, identification, or journal to Facebook. If you open that address, you leave this site and continue on Facebook.
- Host script. The service that publishes this site may load a script from grok.com. That script does not set a cookie. If the page includes a project identifier, the script makes one request, without cookies, to ask whether a Created with Grok mark should be shown. That request does not include your name, email, phone number, or quote.
- Hosting logs. The service that delivers these pages keeps ordinary server logs of a visit, such as IP address, date and time, the page requested, and the browser. Those logs are for operating and securing the site. I do not use them for advertising.
How I use information
I use personal information to schedule and perform notarial acts, to communicate with you about appointments and fees, to maintain the notary journal and RON recordings required by Texas law, to invoice and collect payment, to protect against fraud and unauthorized acts, and to respond to lawful requests from courts, title companies, or government authorities when I am required to produce journal entries or recordings.
I do not use your information for advertising networks, and I do not sell or rent mailing lists.
Legal bases and notary duties
Texas notaries are public officers. I am required to keep a record of notarial acts. For remote online notarizations, Texas law requires an electronic journal and an audio-visual recording of the session. Those records exist to evidence that the act was properly performed and may be disclosed when the law requires it — for example, in response to a subpoena, a lawful request related to the notarized document, or a Secretary of State inquiry.
I cannot delete journal entries or RON recordings that I am legally required to retain, even if you ask me to. I can update contact information I keep solely for scheduling.
Sharing
I share information only as needed to perform the service or as the law requires:
- RON technology vendors, solely to complete identity proofing, the audio-visual session, and required electronic recordkeeping.
- Payment processors if you pay electronically.
- Couriers or shipping companies when you ask me to send documents.
- Title companies, lenders, attorneys, or other parties you designate to receive completed documents.
- Government authorities, courts, or other parties when legally compelled or when production of a journal entry or recording is required.
- Google, only in the sense that your browser contacts Google for fonts and the calendar scheduling button, or when you choose to open a calendar link. I do not send your quote, identification documents, or journal to Google.
- The site host, for delivery of the pages, ordinary server logs, and the host script described above.
Retention
Electronic records of online notarizations, including audio-visual recordings, are retained for at least five years, or longer if Texas law or the RON platform requires it. Traditional journal entries are retained for the period required or recommended under Texas notary practice, and in any event long enough to respond to a lawful inquiry about the act.
Scheduling messages (texts, emails, voicemails) are kept as long as needed for the appointment and ordinary recordkeeping, then deleted in the ordinary course. A draft quote stored in your browser remains until you clear the site data. I do not keep a copy of the font request or the calendar-script request. Google and the site host keep their own logs under their own policies.
Security
I take reasonable administrative and technical steps to protect identification data, journal entries, and RON recordings, including using the RON platform’s required encryption and access controls. No method of transmission or storage is completely secure. Please do not send full identification numbers by unencrypted email unless I ask you to for a specific journal purpose; a phone call or the RON session is usually better.
Your choices
You may decline to provide information, but I may then be unable to perform the notarization. You may ask what scheduling information I hold about an upcoming appointment, and you may request that I correct a name or phone number I use to reach you.
You may opt out of non-transactional follow-up by saying so. I do not send marketing newsletters.
To make a privacy request, email eric@double-e-notaryservices.com or call or text (806) 543-3374. I may need to verify that I am speaking with the right person before discussing records.
Children
Notarial services are for signers who have the legal capacity to sign. This website is not directed to children under 13, and I do not knowingly collect information from children through the site.
Changes
I may update this Privacy Policy by posting a revised version on this website with a new “last updated” date. The current version is dated October 29, 2026.
Contact
Eric Etheredge, Notary Public
Double E's Notary Services
3517 78th Dr, Lubbock, TX 79423
Commission 135560858 · State of Texas · Commission ends July 29, 2030
eric@double-e-notaryservices.com · (806) 543-3374 (call or text)